How to use the Clock in / Clock out feature.

This guide will show you how to monitor and record team member working hours by using the clock in / clock out option.

Main Menu > Global Settings > Attendance

These options allow you to set parameters enabling you to adjust the clock in / clock out rules.

Mark as late after (minutes) - Set a time in minutes which automatically marks the team member as late if not clocked in.
Allow clock in before (minutes) schedule starts - Set a time in minutes which allows the team member to clock in before the start of work.
Auto clock out after (minutes) schedule finishes - Set a time in minutes which automatically clocks the team member out if not manually done at end of work.

As a rule of thumb, we recommend the following - Mark at late after 10 minutes, Allow clock in before schedule starts 5 minutes and Auto clock out after 10 minutes.

To clock in or clock out, simply click the user name of the team member currently logged in at the top right corner

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Then select the Clock in/out option to enter the team members individual passcode number. Once done this will log the time of clock in and clock out.

We recommend in order to get the most accurate data, to follow these simple rules

Clock in just before you start work
Clock out for lunch and breaks
Clock in again once you return to work after lunch or breaks
Clock out when you finish

The reports to view the audit are within the reports sections

Main Menu > Reports > Team > Time & Attendance

Each report shows a different set of data.

Analysis Report:

This reports displays

Date range - You can select to view all check in / check outs within a customized date range
Clock in - The time the team member clocked in
Clock out - The time the team member clocked out
Total hours - The total amount of time the team member was clocked in
Total breaks - The amount of time the team member clocked out between breaks
Mandatory Breaks - The amount of time the team member has for lunch

The lunch time can be set by going to Settings > Team Members > Select Team Member > Commissions > Lunch Duration

This will then automatically deduct the lunch time from the hours worked.

Audit Report:

This report displays

Date range - You can select to view all check in / check outs within a customized date range
Start - The start time of the clock ins
End - The end time of the clock outs
Total Hours - Total time worked between clock ins / clock out

Attendance Schedule Bookout

This report displays

Date range - You can select to view all check in / check outs within a customized date range
Clock in - The time the team member clocked in
Clock out - The time the team member clocked out
Total Hours - Total time worked between clock ins / clock out
Hours Scheduled - The amount of hours the team member is scheduled to work
Day Off - Displays if the team member is working or has a day off
Booked Out - The total amount of time shown for book outs
Lunch - The amount of time the team member has for lunch
Holiday - The amount of hours used for holiday
Unpaid - The amount of hours marked at unpaid bookouts
Maternity - The amount of hours marked as Maternity bookout

If you have any questions regarding client rules, please email help@saloniq.com or call 01892 280123 opt.1