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This guide will show you how to set up self employed transfers to the team members.
You can now activate self employed payments to go directly to the self employed team member. All team members will need to activate their own stripe account within SalonIQ. This guide will breakdown how to set this up. To enable self employed payments you will need to have IQ Pay. If you don't have IQ pay please contact us on 01892 280 123 or email help@saloniq.com.
How to set up a self employed Team Members stripe account
How to set up the % to be transferred to the Self Employed Team Member
How do the calculations work on the transfer
When will the team member get their payouts
Non Revenue Sales, Gift Cards and Deposits
How to set up a self employed team members stripe account
Menu > Settings > Team Members > Team Members > Details
Enter in the details screen a valid Phone and Email for the team member. - Save
Click on the self employed tab on the left hand side. Turn on the toggle for self-employed and click on the green box which stats self-employed payments.
You will then be directed to a stripe screen, enter in the team members email address. Select the correct country and currency - then click create account.
The team member will then be asked to enter in their details, they will need the following.
Phone Number
Account Number
Sort Code
Address
Date Of Birth
Once the account is created, you can go back to the appointment page.
How to set up the % to be transferred to the Self Employed Team Member
One you have set the stripe account up for the team member, go to. Menu > Settings > Team Member > Team Member > Self Employed.
Enter the amount that you would like the team member to receive.
Example - Services 50% to the Team Member
Retail 10% to the team member
PDQ - 1%
Save - Your team member is now set up for auto transfers.
How do the calculations work on the transfer
Clients are required to pay the full amount by card in order for the transfer to be processed. If payment is made using a combination of cash, card, or other payment methods, the transfer will not be completed.
Partial payments cannot be transferred. This is to avoid situations where insufficient card payments are received to cover the team member’s transfer, which could result in a negative balance for the salon.
If a bill includes services from multiple self-employed team members, the system will split the transfer accordingly for each person involved.
Example 1 - Team Member has 50% Service. A bill is taken for £100.00, the Salon will receive £50 minus the fees. The team member will get a full £50.
Example 2 - Team Member has 50% Service and a 1% PDQ charge. A bill is taken for £100.00, the salon will receive £51 minus fees. The team member will receive £49.
Example 3 - The salon has added a deduction to the service of £2. The clients bill is £100 and the team member is set to get 50%. The salon would receive £52 minus the fees and the team member would get £48.
Example 4 - Cara has a 50% split of services and Sam has a 50% split of services. A bill is taken Cara's Service is £50 and Sam's Service is £40. Cara will receive £25 and Sam will receive £20.
Example 5- Cara is Self Employed - Sam i not self employed. A bill is taken, Cara's service is £100 and Sam's service is £50. How much will the salon receive? If Cara's % split is set to 50% then Cara will get £50 transferred. As Sam is not self employed the salon will receive £100 minus the fees.
When will the team member get their payouts
The self employed Team Member will receive their payouts the same day as the salon. To check your payout delays go to Menu > Settings > Online > IQ Pay > IQ Payments
Non Revenue Sales, Gift Cards and Deposits
All gift card sales and deposits will go into the salons stripe account and will not be split with the self employed team member.
If you have online bookings and take deposits, this will also go into the salons bank account and not to the self employed team member. For self employed salons only we recommend to use card capture when clients are booking online. This will store the card details of the client on their record card, if the client then doesnt show up you can then take a payment using this card.
Reports Overview
Self-Employed Team Member Report
Each self-employed team member can access their report via their dashboard. This report includes a breakdown of all services and retail payments, along with any amounts owed to the salon. Please note: this report does not show amounts that have already been transferred.
IQ Pay Reports
All payments received will still appear in the Transactions section of the IQ Pay reports. A dedicated Transfer column will show the breakdown of payments that have been transferred to each team member.
SalonIQ Reports
Team member figures will remain visible in all existing reports. We are currently developing additional reporting features for both salons and team members, which will be introduced once the feature is in use across more salons.
Refunds
All refunds must be processed through the salon's Stripe account. Once the refund has been issued, it is the responsibility of the salon and the self-employed Team Member to arrange the return of the funds to the salon.
If you need any further information please call us on 01892 280 123 or email 01892 280 123.